Pay for the people who spend. Approvers are free.
One price per active submitter per month, billed annually in rupees. Approvers, finance, the travel desk and admins are free. Start with a 30-day free trial, or book a demo and we set it up around your org chart.
Claims and advances, with bills checked before they reach finance.
billed annually, GST extra
- Reimbursement and advance requests
- OCR on uploaded bills, with a duplicate check across claims and vendor invoices
- GSTIN check on uploaded bills, against every GSTIN your company holds
- Tally Prime XML export
- Two-level approvals
- Travel requests, approval only
- Google and Microsoft sign-in
- Approval trail with skipped stages and approved amounts
- Company setup from a spreadsheet
- Plan usage for admins
- Minimum ₹30,000 a year
Travelling teams whose travel desk books with your own agent.
billed annually, GST extra
- Everything in Expense
- Travel, stay and cab requests with a travel desk
- Manager, department head, travel desk and finance approvals
- Quarterly budget plans by business unit and department
- Asset management
- Public API and webhooks
- Minimum ₹1,20,000 a year
For purchasing and accounts payable teams. Add it to either plan, or buy it on its own.
billed annually, GST extra
- Purchase requisitions and RFPs to vendors with a Billcostro login
- Vendor quotes compared side by side
- Purchase orders, vendor invoices and payment records
- 300 vendor invoices a month included
- 10 procurement and accounts payable users included
- Vendor invoices in the duplicate check
- Invoice count against the 300 included
- 300 vendor invoices and 10 procurement users included; ₹10 per extra invoice
What each plan includes
| Feature | Expense₹149 | Travel & Control₹299 |
|---|---|---|
| Requests | ||
| Reimbursements and advances | ||
| Travel, stay and cab requests | Approval only | With travel desk |
| Software requests | ||
| Approvals | ||
| Approval levels | 2 | Full chain |
| Travel desk and finance desk queues | ||
| Email and push alerts | ||
| Approval trail with skipped stages and approved amounts | ||
| Bills | ||
| OCR on uploaded bills and invoices | ||
| Duplicate check across claims and vendor invoices | ||
| GSTIN check on uploaded bills | ||
| Bills checked against every company GSTIN | ||
| Spend control | ||
| Quarterly budget plans by business unit and department | ||
| Asset management | ||
| Procure-to-Pay module, from ₹12,000 a month: add it to either plan or buy it on its own | ||
| Requisitions, RFPs, quotes and purchase orders | With the module | With the module |
| Vendor invoices and payment records | With the module | With the module |
| Integrations | ||
| Google and Microsoft sign-in | ||
| Tally Prime XML export | ||
| Company setup from a spreadsheet | ||
| Public API and webhooks | ||
| Billing | ||
| Price per active submitter per month | ₹149 | ₹299 |
| Approvers, finance, travel desk and admins | Free | Free |
| Plan usage card for admins | ||
| Minimum annual contract | ₹30,000 | ₹1,20,000 |
| Email support | ||
Pricing questions
Need a quote for a large team or a group of companies? Talk to us.
Is GST included in the price?
No. Prices are in rupees, billed annually, and GST is charged on top at the applicable rate.
Who counts as an active submitter?
Anyone who raises a request or claim in a month. Approvers, finance, the travel desk and admins are free, so you do not pay for people who only approve or process.
What if more people submit than we planned for?
You commit to a band of active submitters for the year and pay for that band. Once a year we compare it with the actual count and settle the difference at the true-up. Nothing is charged for each new joiner during the year.
Is there a free trial?
Yes. Sign up and you get a 30-day free trial to set up your organisation and invite your team before you choose a plan.
How is the Procure-to-Pay module priced, and can we buy it on its own?
From ₹12,000 a month, which includes 300 vendor invoices a month and 10 procurement or accounts payable users. Each vendor invoice above 300 in a month costs ₹10. You can add it to Expense or Travel & Control, or buy it on its own if you only need purchasing and accounts payable.
Is there a discount for large teams?
Yes. Active submitters above 300 are 15% off.
Can I change plans later?
Yes. Tell us and we move your organisation to the new plan and adjust your contract.
Where is our data hosted?
Billcostro runs on Amazon Web Services in Mumbai (ap-south-1).
How do we get started?
Book a demo and we map your departments and approvers. You can import your people from Excel.
Do you have pricing for early customers?
Yes. Companies that sign before 31 March 2027 get 30% off the first year in return for being a named reference and a case study. The year-two price is written into the contract. Ask about it in a demo.
Can we see how many active submitters we have?
Yes. Admins see each month's active submitters against the band you committed to, with recent months alongside. Usage above the band is settled once a year at the true-up, not charged month by month.
See your own approval chain in Billcostro
In a demo we map your departments and approvers, then walk one request from start to settlement.