Every rupee requested, approved and accounted for
Travel, claims, vendor bills and assets run through one approval trail. Employees stop chasing, approvers decide with context, and finance closes the month from a clean record.
Spend leaks where requests live in email
Most companies run approvals on mail threads, chat groups and spreadsheets. The money moves, but the record does not. Billcostro turns the scatter into one record per request.
| claims_oct_v3.xlsx | Amount |
| Arjun, dinner | 2,340 |
| Arjun, dinner | 2,340 |
| Sneha, vendor | #REF! |
- Raised by
- Priya Raghavan, mobile app
- Department
- Sales, West
- Documents
- Flight PDF, hotel voucher, 3 bills
- Reporting manager approved
- Department head approved
- Travel desk booked flight and hotel
- Finance settled advance against bills
No single record
Who asked, who approved and what was paid sit in five different places.
Approvals wait on one person
A request stalls for days because an approver missed the mail.
Duplicate bills get paid
The same invoice arrives by email and courier, and nobody checks.
Approvals stall in inboxes
A request waits days because nobody can see whose turn it is.
Five modules, one approval trail
Start with the module that hurts most. Each one shares your org structure, approvers and budgets, so each new module starts with your setup already in place.
Corporate travel
Trip requests with flights, hotels and cabs, approved in order and booked by your travel desk.
Explore travelBills and reimbursements
OCR reads the bill. Duplicates are flagged before approval.
Explore claimsProcurement and vendors
Intent, RFP, proposals, purchase order and invoice in one flow.
Explore procurementAssets
Who has every laptop and device, with history and repairs.
Explore assetsMore checks before finance approves
Every GSTIN on file, an approval trail that shows skipped stages, duplicate bills flagged across claims and vendor invoices, and setup from one spreadsheet.
GST registrations
Add each GST registration and check scanned bills against all of them.
How it worksApproval trail
Real decision times, skipped stages shown as skipped, approved amount next to the claim.
How it worksDuplicate bills
Claim receipts, vendor invoices and booking copies compared within your company.
How it worksBill health report Preview
Counts and values of bill problems, as read from the bills. In preview.
How it worksSpreadsheet setup
A dry run explains every bad row before anything is saved.
How it worksPlan usage
Active submitters against your committed band, month by month.
How it worksOne request, start to finish
- 01
Request
An employee raises travel, a claim, an advance or a purchase from web or mobile.
- 02
Route
Billcostro sends it to the right approvers from your org structure.
- 03
Approve
Approvers act in order. Every decision is time-stamped.
- 04
Verify
Bills are read by OCR and checked for duplicates.
- 05
Settle
Finance records the payout and closes the request.
A view for every person in the chain
The same request looks different to the person who raised it, the person approving it and the person paying it. Each gets the screen they need.
Ask once, then stop chasing
Employees raise every kind of request from one app and always know who holds it.
- Travel, cab, stay, software, assets and advances from one place
- Snap a bill and OCR fills the claim
- Live status with the current approver named
Approve with the full picture
Managers and department heads see the request, its documents and every earlier decision together.
- One queue for every request type
- Escalations when a request needs attention
- Email and push alerts so nothing waits
Book from approved requests only
The travel desk works from a queue of approved trips and keeps every booking on the record.
- Approved trips in one queue
- Booking copies and invoices attached to the trip
- Use any agency or portal you already work with
Close the month without the chase
Finance gets verified bills, a clean approval trail and advances linked to their claims.
- Duplicate invoice flags before approval
- Advances settled against actual bills
- Vendor POs and invoices in the same system
See where the money goes
Leadership sees every approved request across modules, next to the budget plan for each unit and department.
- Budgets by unit and department
- Budget plans by quarter and month
- Company-wide view across modules
What is your expense process costing you?
Answer a few questions about claims and approvals. Get a health score, cost estimate and benchmark against your industry, with a PDF report.
Your report includes
- Expense health score
- 0 to 100
- Annual processing cost
- ₹ range
- Estimated annual savings
- ₹ range
- Approval efficiency
- %
- Industry benchmarks
- 4 metrics
- Recommendations
Set up for how your industry spends
Field forces, tech teams, vendor-heavy brands and fleets spend differently. See how the same request types, approval chain and budget plans fit each.
Healthcare and pharma
Mileage, daily allowances and tour advances for medical reps on the road.
See how it works Software and devicesSaaS, IT and tech
Software seats, laptops and team travel, each with an owner and an approval.
See how it works Vendors and budgetsE-commerce and D2C
Agency, packaging and logistics bills read by OCR and checked for duplicates.
See how it works Trips and fleetsTravel and logistics
Trip advances, on-road bills and fleet assets settled trip by trip.
See how it worksWorks with the tools your teams sign in with
Sign in with Google or Microsoft, import your org from Excel and let OCR read the bills. Export to Tally, approve from Slack or WhatsApp, or connect anything else through the API and webhooks.
All integrationsQuestions finance teams ask
Straight answers on setup, approvals, OCR and data. Ask us anything else in a demo.
What does Billcostro do?
Billcostro runs employee travel, reimbursements, advances, vendor procurement, budgets and company assets on one approval trail, from the first request to the final settlement.
Who is Billcostro for?
Indian companies with a few dozen to a few thousand employees that want approvals, bills and budgets out of email and spreadsheets. It comes set up for pharma field forces, tech teams, e-commerce brands and logistics fleets.
How do approvals work?
You set up your organisation, business units and departments once. Each request is routed to the right manager, department head, travel desk and finance approvers, and every decision is recorded.
Does it read bills automatically?
Yes. Bills and vendor invoices are read with OCR, and each one is checked for duplicates before it reaches an approver.
Is there a mobile app?
Yes. Employees use the Billcostro app on iOS and Android to raise requests, capture bills and track status.
How do we get started?
Book a demo. We map your approval chain, import your departments and employees from Excel, and walk your first request end to end.
Does it catch a bill claimed twice?
It flags it. Claim receipts, vendor invoices and travel booking copies are compared with your company's earlier bills, and finance sees each likely duplicate side by side before approving. A flagged bill is not stopped.
We have more than one GSTIN. Does that work?
Yes. Add each GST registration, choose which one each business unit uses, and scanned bills are checked against all of them. The check is offline, so it does not confirm a registration is active on the GST portal.
See your own approval chain in Billcostro
In a demo we map your departments and approvers, then walk one request from start to settlement.