One budget plan for every business unit and department
Set the year's budget for the organisation, then each business unit and department, and split it by quarter and month.
- Business unitAnnual budget set by financeAllocated
- DepartmentQuarterly shareAllocated
- QuarterSplit into three monthsPlanned
- Purchase requisitionChecked against department budgetFinance step
What breaks without a system
Where budgets goes wrong when it runs on email, chat groups and spreadsheets.
Budgets live in a separate sheet
Plans are made in Excel and never meet the spend that happens in other tools.
Overspend shows up at month end
By the time the books close, the money has already gone.
No view by unit or department
Leaders cannot see which team is burning through its share.
Approvers decide blind
Managers approve requests without knowing what is left in the budget.
What you get on day one
Budgets at every level
Organisation, business unit and department budgets, set annually, quarterly or monthly.
Quarter and month splits
Split each year into quarters and months. On the organisation plan, quarters cannot add up to more than the year.
Requisition budget check
When finance approves a purchase requisition, it sees the department budget left after earlier approved requisitions.
One place for the plan
Organisation, business unit and department budgets on one screen for finance and admins.
From request to settlement
-
01
Plan
Finance sets budgets by unit and department.
-
02
Split
Finance splits each budget by quarter and month.
-
03
Check
Finance checks the department budget when approving a purchase requisition.
-
04
Revise
Finance revises the plan when the year changes course.
Before and after Billcostro
Today
- Budgets in a disconnected spreadsheet
- Overspend found after month end
- No split by unit or department
- Approvals made without context
With Billcostro
- Budgets planned where spend is approved
- Quarter and month splits in one place
- Plans by unit, department and company
- Requisitions checked against the department budget
Questions finance teams ask
About budgets in Billcostro. Ask us anything else in a demo.
What budget periods are supported?
Annual, quarterly and monthly budgets, at organisation, business unit and department level.
Will Billcostro block a request that exceeds budget?
No. Billcostro does not block or warn on budget. Finance sees the department budget when approving a purchase requisition. Budget checks on travel, claims and software approvals are planned.
Can we import our existing structure?
Employees can be bulk uploaded from Excel. Business units, departments and budgets are entered on screen; budget import is planned.
See your own approval chain in Billcostro
In a demo we map your departments and approvers, then walk one request from start to settlement.