Trip expenses and advances, settled trip by trip
Advances, on-road expenses, vehicle claims and fleet assets for teams that are always moving.
- Advance issuedBefore departurePaid
- On-road billsFuel, tolls, foodSubmitted
- Operations managerChecked against tripApproved
- FinanceBalance to settlePending
What breaks without a system
Where spend in Travel and logistics goes wrong when it runs on email, chat groups and spreadsheets.
Cash advances everywhere
Every trip starts with an advance that is hard to reconcile later.
Bills from the road
Fuel, toll and food bills are small, crumpled and easy to lose.
Fleet assets across locations
Vehicles and devices move between depots without a record.
Settlement drags
Drivers wait for their balance while finance chases bills.
What you get on day one
Advances and settlement
Issue an advance before the trip and settle it against bills after.
Bills from the phone
Capture bills on the road with the mobile app.
Vehicle claims
Personal vehicle and trip claims in one place.
Fleet and device assets
Track vehicles and equipment across depots.
From request to settlement
-
01
Advance
Request money before the trip.
-
02
Capture
Snap bills on the road.
-
03
Approve
Operations and finance approve.
-
04
Settle
The advance is settled and the balance paid.
Before and after Billcostro
Today
- Cash advances in a notebook
- Lost fuel and toll bills
- Vehicles untracked between depots
- Slow settlement
With Billcostro
- Advances linked to trips
- Bills captured on mobile
- Assets tracked by location
- Settlement against real bills
Questions finance teams ask
About travel and logistics in Billcostro. Ask us anything else in a demo.
Can we track advances per trip?
Yes. Advances are requested and approved like any other request, then settled against the bills submitted for that trip.
Do drivers need a laptop?
No. Employees use the Billcostro mobile app to capture bills and track requests.
See your own approval chain in Billcostro
In a demo we map your departments and approvers, then walk one request from start to settlement.