Field force claims, settled without the paperwork
Medical reps claim mileage, travel and daily expenses from their phone. Managers approve in order. Finance closes the month on time.
- Own-vehicle claimDoctor visits this monthSubmitted
- Daily expensesBills read by OCRSubmitted
- Area managerVisits and amounts reviewedApproved
- FinanceQueued for payoutPending
What breaks without a system
Where spend in Healthcare and pharma goes wrong when it runs on email, chat groups and spreadsheets.
Hundreds of small claims a month
Every rep files mileage and daily bills, and finance processes them one by one.
Bills are small and easy to lose
Paper bills from the road go missing before month end.
Managers are in the field too
Approvers travel as much as reps, so claims wait for them.
Advances are hard to reconcile
Money given before a tour is settled from memory after it.
What you get on day one
Claims from the phone
Reps capture bills and file claims from the Billcostro app on Android and iOS.
Mileage claims
Personal vehicle claims built for field travel.
OCR on uploaded bills
Vendor, amount and date read from the bill for the rep to check.
Tour advances
Request before travel, settle against bills after.
Area and regional approvals
Approvals routed by your field hierarchy.
From request to settlement
-
01
Capture
Rep snaps bills on the road.
-
02
Claim
Mileage and expenses filed monthly.
-
03
Approve
Area and regional managers approve in order.
-
04
Settle
Finance settles advances and pays the balance.
Before and after Billcostro
Today
- Paper bills mailed to head office
- Claims stuck with travelling managers
- Mileage checked by hand
- Advances settled from memory
With Billcostro
- Bills captured on the phone
- Approvals routed by field hierarchy
- Dedicated mileage claims
- Advances settled against bills
Questions finance teams ask
About healthcare and pharma in Billcostro. Ask us anything else in a demo.
Does it work for large field teams?
Yes. Field hierarchies, managers and employees can be bulk uploaded, and reps use the mobile app to file claims.
Can reps claim own-vehicle mileage?
Yes. Personal vehicle claims are a dedicated claim type.
Can managers approve while travelling?
Yes. Approvers get email and push alerts, and can act from the web app on any phone or laptop.
See your own approval chain in Billcostro
In a demo we map your departments and approvers, then walk one request from start to settlement.