Spend control for tech teams that grow every quarter
Software requests, laptops, team travel and vendor bills, approved by the right people and visible by department.
- Raised by team leadAnnual planSubmitted
- Department headSeats and cost reviewedApproved
- FinanceVendor invoice attachedPending
What breaks without a system
Where spend in SaaS, IT and tech goes wrong when it runs on email, chat groups and spreadsheets.
Software bought on personal cards
Teams sign up for tools and expense them, so finance never sees the full list.
Laptops issued without a record
New joiners get equipment that nobody tracks when they leave.
Org changes every quarter
New teams and managers break approval rules built into email.
Offsites and client visits
Group travel is booked in chats and reconciled by hand.
What you get on day one
Software requests
A dedicated request type for tools and subscriptions, approved before anyone pays.
Assets for every joiner
Assign laptops and track them through to exit.
Microsoft and Google sign-in
Employees sign in with the accounts they already use.
Bulk people upload
Import employees and their managers from Excel.
Requests by team
Every request shows who raised it, their department and where it stands.
From request to settlement
-
01
Import
Upload your teams and managers.
-
02
Request
Software, travel and assets go through one app.
-
03
Approve
Approvals follow the current org chart.
-
04
Track
Every request's status in one place.
Before and after Billcostro
Today
- Tools expensed on personal cards
- Laptops untracked at exit
- Approvals broken by re-orgs
- Offsite travel reconciled by hand
With Billcostro
- Software approved before purchase
- Assets tracked from joining to exit
- Approvals follow the org chart
- Trips and claims on one record
Questions finance teams ask
About saas, it and tech in Billcostro. Ask us anything else in a demo.
Can we sign in with Microsoft or Google?
Yes. Billcostro supports Microsoft and Google sign-in alongside email login.
How do we keep approvals current after a re-org?
Approvers come from your business unit and department setup. Update the structure on screen, and new requests route accordingly.
See your own approval chain in Billcostro
In a demo we map your departments and approvers, then walk one request from start to settlement.