Every vendor bill approved in order
Packaging, agencies, warehouses and team spend, with each vendor bill read by OCR and checked for duplicates before approval.
- Purchase orderIssued last monthOn record
- Invoice readOCR on PDFDone
- Duplicate checkNo earlier matchClear
- ApprovalDepartment head, then financePending
What breaks without a system
Where spend in E-commerce and D2C goes wrong when it runs on email, chat groups and spreadsheets.
Many small vendors
Packaging, logistics, agencies and freelancers all bill differently.
Spend spikes in sale season
Budgets set in January do not survive the festive quarter.
Assets across warehouses
Scanners, devices and equipment are spread over sites.
Duplicate vendor bills
Bills arrive by email and courier, and duplicates get paid.
What you get on day one
POs and vendor invoices
Issue POs to vendors and record their invoices for payment.
Budgets by department
Plan marketing, operations and tech budgets by quarter, with a larger festive quarter.
Duplicate invoice checks
Every bill is checked before it reaches an approver.
Assets by site
Track devices and equipment across warehouses and offices.
From request to settlement
-
01
Order
Raise a PO to the vendor.
-
02
Invoice
The bill is read and checked for duplicates.
-
03
Approve
Department head and finance approve.
-
04
Pay
Finance records the payment against the invoice.
Before and after Billcostro
Today
- Vendor bills in inboxes
- Budgets blown in sale season
- Devices lost between sites
- Duplicate payments
With Billcostro
- POs and invoices on one record
- Budgets planned by quarter
- Assets tracked by site
- Duplicates flagged first
Questions finance teams ask
About e-commerce and d2c in Billcostro. Ask us anything else in a demo.
Can we manage many small vendors?
Yes. Each vendor gets a profile with documents and history, and their invoices run through OCR and duplicate checks.
Can budgets change mid-year?
Yes. Finance can change a department's yearly, quarterly or monthly figures at any time. Change the quarters after the yearly total, because a new total is spread evenly.
See your own approval chain in Billcostro
In a demo we map your departments and approvers, then walk one request from start to settlement.