Know who has every company asset
Assign laptops, phones and equipment, track their history and maintenance, and tie each one back to its purchase.
- PurchasedLinked to purchase orderOn file
- AssignedCurrent holder and historyIn use
- Maintenance ticketBattery replacementOpen
- ReturnOn exit or upgradePlanned
What breaks without a system
Where assets goes wrong when it runs on email, chat groups and spreadsheets.
Nobody knows who has what
Asset registers are out of date the week after they are made.
Assets leave with employees
Exits happen without a clear list of what needs to come back.
Repairs happen off the record
Maintenance is arranged on calls, and costs are never tied to the asset.
No link to the purchase
Finance cannot match an asset to the PO and invoice it came from.
What you get on day one
Catalogue and inventory
Categories, types and models, with stock you can assign from.
Assignment history
Every handover is recorded against the asset.
Maintenance tickets
Raise and track repairs for each asset.
Asset requests and purchase
Employees request assets. Procurement collects quotations and raises the PO.
From request to settlement
-
01
Request
An employee asks for an asset.
-
02
Procure
Quotations are collected and a PO is raised.
-
03
Assign
The asset is issued and recorded.
-
04
Maintain
Repairs are ticketed against the asset.
-
05
Return
Assets are recovered on exit or upgrade.
Before and after Billcostro
Today
- Asset register in a spreadsheet
- No checklist at employee exit
- Repairs untracked
- Assets not linked to POs
With Billcostro
- Live register with current holder
- Assignment history for exits
- Maintenance tickets per asset
- Every asset tied to its purchase
Questions finance teams ask
About assets in Billcostro. Ask us anything else in a demo.
What kinds of assets can we track?
Anything you assign to people or teams: laptops, phones, vehicles, furniture and equipment. You define the categories, types and models.
Can employees request assets themselves?
Yes. Employees raise asset and service requests from the web app or the mobile app.
See your own approval chain in Billcostro
In a demo we map your departments and approvers, then walk one request from start to settlement.