Business travel your travel desk can actually run
Trip requests, approvals, bookings and claims in one record, from the first request to the final reimbursement.
- Raised by employeeFlight, hotel, airport cabSubmitted
- Reporting managerPurpose and dates reviewedApproved
- Department headSales WestApproved
- Travel deskBooking copies uploadedBooked
- FinanceAdvance and settlementPending
What breaks without a system
Where corporate travel goes wrong when it runs on email, chat groups and spreadsheets.
Requests live in email and chat
Nobody can see who asked for what, who approved it, or what was actually booked.
Approvals stall at one desk
A trip waits days because one approver is travelling or did not see the mail.
Claims arrive weeks later
Bills are lost, advances are not settled, and finance chases people at month end.
No view of travel spend
Leadership cannot see spend by department or trip until the books close.
What you get on day one
One request, every leg
Flights, trains, hotels, rental cars and cabs sit on one trip request with destinations, dates and purpose.
Approval chain by org
Manager, department head, travel desk and finance, mapped from your org structure.
Documents on file
Visa, insurance and ID uploads are attached to the trip, not lost in inboxes.
Advances and settlement
Request a travel advance and settle it against actual claims after the trip.
On iOS and Android
Employees raise and track trips from the Billcostro mobile app.
From request to settlement
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01
Request
Employee raises a trip with travel, stay and cab needs.
-
02
Approve
Approvers act in order. A senior approval clears the levels below it.
-
03
Book
Travel desk books and uploads tickets and invoices to the trip.
-
04
Claim
Employee submits bills. OCR reads amounts and vendor details.
-
05
Settle
Finance settles advances and reimburses the balance.
Before and after Billcostro
Today
- Trip requests in email threads
- Approvals chased on phone calls
- Bookings tracked in a spreadsheet
- Receipts submitted weeks later
With Billcostro
- One trip record from request to settlement
- Approvals routed by your org structure
- Booking copies attached to the trip
- Claims linked to the trip they belong to
Questions finance teams ask
About corporate travel in Billcostro. Ask us anything else in a demo.
Does Billcostro book tickets directly?
Your travel desk books with the agencies and portals you already use, then uploads the booking copies to the trip. That keeps you free to use any vendor while the request, approvals and costs stay in one record.
Can approvals follow our department structure?
Yes. Approvers come from your organisation, business unit and department setup, so a trip goes to the right manager, department head, travel desk and finance team.
Can employees request a travel advance?
Yes. Employees request an advance against the trip, and finance settles it against the claims submitted after travel.
Is there a mobile app?
Yes. Employees can raise and track trips, cabs and claims from the Billcostro app on iOS and Android.
See your own approval chain in Billcostro
In a demo we map your departments and approvers, then walk one request from start to settlement.